IMUG Meeting at Yarra Ranges Regional Museum

Yarra Ranges Regional Museum website

On 2 December, approximately 25 people attended the Inmagic Museum Users Group Meeting hosted by the Yarra Ranges Regional Museum, Castella Street, Lilydale. Karlie Hawking (Curator Collections)  provided a brief history of the development of the museum (formerly Lilydale Museum) and its collections before discussing the challenges of putting the catalogue of the collection online. There has been an online database since July but two years planning and experimentation were undertaken before the online database was ready to be made available to the public.

url for catalogue

Presto for DB TextWorks was the program used for the online platform and the database is hosted by Maxus. This was the first time that this version of the Presto software had been used in Victoria for a DB TextWorks database, as well as being the first time Presto had been used for a museum collection, resulting in considerable experimentation by the staff at Maxus working with the museum staff. It was an interesting learning curve for all.

One of the issues for museum staff was deciding the fields to be included in the online catalogue as opposed to the fields used in-house to maintain the collection. It was therefore necessary to have another look at the records of items already catalogued to ensure fields that would appear online contained information of use / interest to the public. 

Images are provided for most of the records and multiple images can appear in one record. However when putting images online it is necessary not only to ensure the quality of the image but also to keep the size of the images not too large as large images take longer to download. Images are a great way to publicise the collection and smaller images will achieve this as well as providing the opportunity for the organisation to make some money by selling larger copies of images when required.

The database was also to be an engagement tool between the museum and the public. The online database includes a section where the public can add comment for a record item. The comment section can be set up so that comments are monitored before appearing online. If this option is utilised someone needs to check for possible comments. There is also a link on the record page allowing researchers the option of sending an email. A telephone number is also provided. Experiments with social media sites have been undertaken - Twitter, Facebook and Pinterest. Urls need to be shortened to use with these sites and although there has been success with Twitter and Pinterest there have been problems interacting with Facebook. As there is an increasing number of projects combining platforms it is useful to know how you want your data to be used by other platforms if the opportunity arises.

In Presto you can email records, download records as a pdf or html file and save records. One issue with the database is that Presto uses pop-up screens. As browsers increasingly block pop-ups it may be necessary to temporarily disable this action when using this site.
 
Pam from Maxus also spoke briefly about this project and then there was some general discussion including the possibility and challenges of including records of online databases on Trove in the future. We then went upstairs for refreshments and the opportunity for a more informal chat and networking. Many thanks to Karlie and her team for hosting this event.

IMUG meeting at Emerald Hill Heritage Centre

The Inmagic Museum Users Group meeting was held at Emerald Hill Heritage Centre at South Melbourne on Friday 9 May 2014. Twenty-two people attended from a range of organisations including public libraries, historical societies and small museums and archives. The heritage centre was opened in its current location in November 2013 and is located as part of the Emerald Hill Library.  The City of Port Phillip covers suburbs from Elwood to Port Melbourne. Kay, the history librarian, provided an introduction to the development of the heritage centre and its collection and then Sandy spoke about the databases and the digitisation program.

As well as an annual allocation of money for the digitisation of photographs, money is also allocated for the digitisation of newspapers for Trove. Many of the early electoral rolls have been scanned and made available using ISSUU software. An A-Z listing of City of St Kilda correspondence in the nineteenth century and early twentieth century is also available and digitised images are available for some items. The issue of copyright of previously unpublished material was discussed.

Heritage and Art databases have been catalogued using DB TextWorks and the records are then accessed via Spydus, the library’s cataloguing software and incorporated with records of items from the library local history collection. Low resolution images are linked to the catalogue records and copies of images can be ordered.

Additional information about the Emerald Hill Heritage Centre is available at http://heritage.portphillip.vic.gov.au/Home . The catalogue and other digitised resources can be accessed in the Research Resources section of the heritage website.

Many thanks to the staff at the Emerald Hill Library and Heritage Centre for allowing us to visit and especially to Kay and Sandy for showing us part of the collection and explaining how DB/TextWorks is used in conjunction with Spydus to catalogue their collections.