Creating a Database for a Society

One of members is "a computer expert" and he / she says they can create a database for us and it won't cost us anything.

The above is a quote often heard.

Questions you should ask if you are tempted to go down this path

• Why?
  As there are a variety of programs available for cataloguing collections, why create another?
• How long has the person been a member of the society?
• Is the person likely to remain a member of the society?
• What will happen if the person leaves?
• Will there be assistance if something goes wrong?
• Does the person understand what is required for a database for cataloguing collections?
• Will it be possible to easily alter the datastructure, if required?
• Will it be possible to alter or create new search screens and report forms if required?
• Does the person understand how the society will use the database for searching?
• Can the records in the database be transferred into another database?