The Restrictions field will only be used occasionally.
The Restrictions field is used if the copyright for a photograph, for example, belongs to another organisation or person or if there is a restriction placed by the donor regarding access to or copying of an item.
If a photograph has been purchased from another organisation, a person requiring a copy of the photograph will need to contact the organisation from which the photographed was purchased.
Some local history collections contain photographs donated by local newspapers. The copyright of the photograph belongs with the local newspaper.
The local history collection might contain information that is restricted as it contains details that should not be in the public domain at this time but may be a valuable resource in the future, especially for family history researchers. For example lists of names of boys who spent time at a Youth Training Centre.
When acquiring items for the collection it is important that the relevant documentation including sections about copyright and reproduction items is completed and signed by the donor.